ARCHDIOCESE OF PHILADELPHIA 222 North Seventeenth Street • Philadelphia, Pennsylvania 19103-1299 Telephone: 215-587-3710 • Fax: 215-587-5644 OFFICE OF CATHOLIC EDUCATION Director of Technology K-12 ACCEPTABLE USE POLICY FOR TECHNOLOGY Catholic Schools of the Archdiocese of Philadelphia PURPOSE Technology is a valuable and real world educational tool. Our schools are committed to teach its students, faculty, administrators, staff, and school community to work and to learn effectively with technology and to ensure responsible use of technology. The policy outlined below applies to all technology use including but not limited to Internet use. The Acceptable Use Policy for Technology applies to all students, faculty, administrators, staff, volunteers or community members allowed access to school technology resources. In some cases outside or personal uses of technology may be applicable under this policy.
SCOPE OF USE We recognize that the digital world allows anytime, anywhere access. Uses mentioned in this policy apply to inside school use and may in certain instances apply to personal technology use and/or uses outside of school. Where personal outside use of technology threatens a likelihood of substantial disruption in school, including harming or interfering with the rights of other students or teachers to participate fully in school or extracurricular activities, these activities may be viewed as a violation of the Acceptable Use Policy and may be subject to the disciplinary measure found herein. N.B. The types of electronic and digital communications referenced in this AUP include, but are not limited to, social networking sites, cell phones, digital cameras, text messaging, email, voice over ip, chat rooms and instant messaging.
GOAL The school’s goal is to prepare its members for life in a digital global community. To this end, the school will: • integrate technology with curriculum to enhance teaching and learning • encourage critical thinking, communication, collaboration and problem solving skills • facilitate evaluation and synthesis of information • encourage ethical practices and provide education for internet safety and digital citizenship • provide a variety of technology based tools and related technology skills
RESPONSIBILITIES OF USER Our schools will make every effort to provide a safe environment for learning with technology including Internet filtering and safeguards. The students, faculty, administrators, staff, and school community are granted the privilege of using the computer hardware and software peripherals, and electronic communication tools including the Internet. With this privilege comes the responsibility for appropriate use. In The Archdiocese of Philadelphia we use information and technology in safe, legal, and responsible ways. We embrace the following conditions or facets of being a digital citizen. ● Respect One’s self. Users will select online names that are appropriate and will consider the information and images that are posted online. ● Respect Others. Users will refrain from using technologies to bully, tease or harass other people ● Protect One’s self and Others. Users will protect themselves and others by reporting abuse and not forwarding inappropriate materials or communications. ● Respect Intellectual Property. Users will suitably cite any and all use of websites, books, media, etc. ● Protect Intellectual Property. Users will request to use the software and media others produce and protect license agreements for all software and resources.
TECHNOLOGY USE GUIDELINES Educational Purpose/ Appropriate Use: School technology is to be used to enhance student learning. Students must not access social networking sites or gaming sites, except for educational purposes under teacher supervision.
Copyright/Intellectual Property and Identity: All sources obtained for teacher and student work should be properly cited. Users are to respect the rights of and the intellectual property of others in accordance with Federal Copyright Law. Transferring copyrighted material to or from a school without expressed permission of the owner is a violation of Federal Law.
Communications: Electronic and/or Digital communications with students should be conducted for educationally appropriate purposes and employ only school sanctioned means of communication. The school sanctioned communications methods include: ● Teacher school web page ● Teacher school email ● Teacher school phone number ● Teacher created, educationally focused networking sites Teachers or administrators in their normal responsibilities and duties may be required to contact parents outside of the school day. A teacher or administrator is free to contact parents using a home phone or a personal cell phone. However, they should not purposely distribute a home phone number or a personal cell phone number to students. If a student contacts a teacher or administrator using a teacher or administrator’s personal numbers, email or networking sites, the teacher or administrator should immediately report this to the administrator or appropriate authorities. Electronic and Mobile Devices, Cellphones: Users must adhere to local school policy that may further define uses of mobile devices. Access will be determined by the administrator of the school. If a particular mobile device is to be used for educational purpose, the school administration and/or teacher will provide parameters for this use.
Examples of Unacceptable Uses – Users are not to: ● Use technology to harass, threaten, deceive, intimidate, offend, embarrass, or annoy any individual. ● Post, publish, or display any defamatory, inaccurate, violent, abusive, profane or sexually oriented material. Users must not use obscene, profane, lewd, vulgar, rude or threatening language. Users must not knowingly or recklessly post false information about any persons, students, staff or any other organization. ● Use a photograph, image, video or likeness of any student, or employee without express permission of that individual and of the principal. ● Create any site, post any photo, image or video of another except with express permission of that individual and the principal. ● Attempt to circumvent system security. ● Deliberately visit a site known for unacceptable material or any material that is not in support of educational objectives. Students must not access social networking sites or gaming sites, except for educational purposes under teacher supervision. ● Violate license agreements, copy disks, CD-ROMs, or other protected media. ● Use technology for any illegal activity. Use of the Internet for commercial gains or profits is not allowed from an educational site. ● Breach confidentiality obligations of school or system employees ● Harm the goodwill and reputation of the school or system in the community ● Transmit any material in violation of any local, federal and state laws. This includes, but is not limited to: copyrighted material, licensed material and threatening or obscene material.
Reporting: Users must immediately report any damage or change to the school’s hardware/software that is noticed by the user
Administrative Rights: The school has the right to monitor both student and employee use of school computers and computer accessed content. Due to the evolving nature of Technology, the Archdiocese of Philadelphia, Office of Catholic Education reserves the right to amend or add to this policy at any time without notice.
Personal Use of Social Media This section of the policy refers to the personal use of social media sites such as, but not limited to Facebook, Twitter, Youtube and Myspace. Teachers and students may not mention members of the school community without their consent unless the subject is of public concern and the speech falls under applicable constitutional protections. ‘Friending’ of current students by teachers is forbidden on a teacher’s personal social networking site. Personal posts’ must use appropriately respectful speech, and refrain from harassing, defamatory, abusive, discriminatory, threatening or other inappropriate communications. Policy Violations Violation of the above rules will be dealt with by the administration of the school. Violation of these rules may result in any or all of the following: ● Loss of use of the school network, computers and software, including Internet access. The student will be expected to complete work on a non-networked, stand-alone computer system. ● Issuance of demerits/detentions, if applicable. ● Disciplinary action including, but not limited to, dismissal and/or legal action by the school, civil authorities, or other involved parties. ARCHDIOCESE OF PHILADELPHIA SECRETARIAT FOR CATHOLIC EDUCATION -1299 Telephone (215) 587—mail: firstname.lastname@example.org Office of the Director of Technology PreK – 12 Acceptable Use Policy for iPads Policies and Procedures v 1.0 1 to 1 Learning Environment edition Catholic Schools of the Archdiocese of Philadelphia Students and parents are required to review this document, as well as sign the accompanying agreement prior to the use of school issued iPads. Technology resources are provided for the purpose of supporting the educational mission of the school. The school’s goal in providing the iPad is to promote educational excellence by facilitating resource sharing, innovation, research, creativity, communication, increased productivity, and mobile learning. Use of these technologies is a privilege that carries responsibility and behavioral expectations consistent with all school rules and policies, including but not limited to those stated in the school handbook. It is understood that all members of the school community will use all types of computing devices and the school’s network in a responsible, ethical, and legal manner at all times. The Archdiocese of Philadelphia, Office of Catholic Education (AOP/OCE), and the local school retains sole right of possession of the iPad and related equipment. The iPad will be issued to students according to the guidelines set forth in this document. AOP/OCE and the local school retains the right to collect and/or inspect the iPad at any time, and to alter, add, or delete installed software or hardware. 1. Caring for your iPad Students are responsible for the general care of the iPad they have been issued by the school. iPads that are broken or fail to work properly must be taken to their teacher for an evaluation of the equipment. If you receive a broken or damaged iPad, it must be reported to the teacher immediately. 1.1 General Precautions • The iPad is school property, all users will follow this policy & the Archdiocesan acceptable use policy for technology. • Cords and cables must be inserted carefully into the iPad to prevent damage. • iPads must remain free of any writing, drawing, stickers, or labels. • iPads must never be left in an unlocked locker, school cubby, or any unsupervised area. 1.2 Carrying iPads • iPads must always be in a protective iPad case when carried or used. • Avoid placing too much pressure and/or weight (such as folders and books) on the iPad screen. 1.3 Screen Care The iPad screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. • Do not lean on the iPad • Do not place anything in the carrying case that will press against or scratch the cover. • Clean the screen with a soft, dry cloth or anti-static cloth. Cleaning sprays are rarely needed, the only kind permitted is iKlear. • Do not “bump” the iPad against lockers, walls, car doors, floors, etc as it will eventually break the screen. 1.4 Passwords Students may not set a password for the iPads. 1.5 Media and Personalization Background photos: a standard background will be preset on the iPad, this may not be changed. 1.6 Photos Photo/Image Storage of student personal photos is not permitted. Downloaded images are permitted if they pertain to a project and should be deleted upon completion of the project. 1.7 Sound, Music, Games, Apps • Students may not download music from iTunes or their home computers unless it is to be used in a project. Once the project is completed the music should be removed from the iPad. • Sound must be muted at all times unless permission is obtained from the teacher. • Students may not download and install apps unless asked to by the teacher. • Violent and non age appropriate games are not allowed on the iPads. 2. Managing Files and Saving Work 2.1 Saving Work to the “Cloud” It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. iPad malfunctions are not an acceptable excuse for not submitting work; therefore, students should save all work to the “cloud”. Suggested ways of saving to the cloud include, but are not limited to, Google Docs, DropBox, and iCloud. 2.2 Network Connectivity The Archdiocese of Philadelphia and the local school makes no guarantee that the school wireless network will be up and running 100% of the time. 3. iPad Software/apps 3.1 Software required by the local school and/or Archdiocese of Philadelphia must be on the iPad in usable condition and be easily accessible at all times. The deletion of apps is therefore not permitted unless instructed to do so by the teacher. From time to time, the school may require the user to add or modify apps. 3.2 Inspection Students may be selected at random to provide their iPad for inspection. The local school and Archdiocese reserve the right to inspect iPads and all contents at any time. 4. Acceptable Use This policy is provided to make all users aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a person violates any of the User Terms and Conditions named in the iPad Acceptable Use Policy, or the general Archdiocesan Acceptable Use Policy for Technology, privileges may be terminated, access to the school’s technology resources may be denied, and the appropriate disciplinary action shall be applied. Violations may result in disciplinary action up to and including suspension/expulsion for students. When applicable, law enforcement agencies may be involved. 4.1 Parent/Guardian Responsibilities Talk to your children about values and the standards that your children should follow on the use of the Internet just as you do on the use of all media information sources such as television, phones, movies, and radio. 4.2 Students Responsibilities • Use the iPad in a responsible and ethical manner. • Obey general school rules concerning behavior and communication that apply to iPad use. • Use all technology resources in an appropriate manner so as to not damage school equipment. Damage includes, but is not limited to, the loss of data resulting from delays, non-deliveries, or service interruptions caused by the student’s own negligence, errors or omissions. • Help the school protect our computer system/device by contacting a teacher about any security problems. • Securing the iPad after their work is completed to protect work and information. • Immediately report any email or file containing inappropriate or abusive language (or if the subject matter is questionable) to the teacher. 4.3 Student Activities Strictly Prohibited • Illegal installation or transmission of copyrighted materials • Any action that violates existing School policy or public law • Sending, accessing, uploading, or downloading, offensive, profane, threatening, obscene, or explicit materials • Installing games/apps that contradict our mission as a Catholic school • “Jailbreaking” of the iPad • Spamming- sending mass or inappropriate emails • Gaining access to other student’s accounts, files, and/or data without permission • Vandalism (any malicious attempt to harm or destroy hardware, software or data, including, but not limited to, the uploading or creation of computer viruses or computer programs that can infiltrate computer systems and/or damage software components) of school equipment will not be allowed. • Transmission or accessing materials that are obscene, offensive, threatening or otherwise intended to harass or demean others. • Bypassing the school’s content web filter through a web proxy. 4.4 iPad Care • iPads that malfunction or are damaged must be reported to the classroom teacher immediately. Students will be responsible for the entire cost of repairs to iPads that are damaged intentionally. • iPads that are stolen must be reported immediately to the principal and the Police Department. 4.5 Legal Propriety Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text. 5. Protecting and Storing your iPad 5.1 Storing Your iPad When students are not using their iPads, nothing should be placed on top of the iPad. 6.1 iPads Left in Unsupervised Areas Under no circumstances should iPads be left in unsupervised areas. Unsupervised areas include the school grounds and campus, the lunchroom, computer lab, library, unlocked classrooms, and hallways. Any iPad left in these areas is in danger of being stolen. If an iPad is found in an unsupervised area, it will be taken to the School Office.
ACCEPTABLE USE CONTRACT FOR TECHNOLOGY
CATHOLIC SCHOOLS OF THE ARCHDIOCESE OF PHILADELPHIA
Student Internet Access and iPad Use
I understand that when I am using the Internet or any other computer/telecommunication device including iPads, I must adhere to all rules of courtesy, etiquette, and laws regarding the copying of information as prescribed by either Federal, State, or local laws, and the Archdiocese of Philadelphia and St. Matthew School. I have read and will follow the policies outlined in the Acceptable Use Policy for Technology and the Acceptable Use Policy for iPads. I will be responsible for all damage or loss caused by neglect or abuse of any Saint Matthew Technology Property (computers, netbooks, or iPads.)
My signature below and the signature of my parent or guardian means that I understand and agree to follow the guidelines of the Acceptable Use Policies of the Archdiocese of Philadelphia.
Student Signature (if age appropriate):
Parent or Guardian: We ask that you review the policies with your child and sign below:
Student Access Contract
I hereby release St. Matthew School and the Archdiocese of Philadelphia, its personnel and any other institutions with which it is affiliated, from any and all claims and damages of any nature arising from my child’s use of or inability to use, the Internet Access, including but not limited to claims that may arise from the unauthorized use of the system to purchase products or services.
I will instruct my child regarding any restrictions against accessing materials that are outlined by the Acceptable Use Policy for Technology for the Catholic Schools of the Archdiocese of Philadelphia for St. Matthew School. I hereby give my permission for my child to use the Internet and will not hold St. Matthew School or the Archdiocese of Philadelphia liable as a result of my daughter’s/son’s use of the Internet on school premises. I understand that my child has agreed not to access inappropriate material on the Internet.
Parent/Guardian Signature: Date: